Application Process, Review and Deadlines

Submission of application to the AAS

Please note that applications open on 3 April 2018.

All application forms should be submitted through the AAS Grants Management System (Ishango). Register as a user  to apply. See sample application form here

Answers should be restricted to the text boxes provided; the text boxes will expand automatically as you type. Where required, you MUST adhere to the word limit.

Applicants must give budget and justification of the funds they are requesting as well as a proposed timeline for their visit.

Abbreviations should not be used unless fully explained.

The opening date for the submission of your fully completed forms online will be 08:00 GMT on Tuesday 3rd April, 2018.

In addition, applicants will be required to provide the following information at the application stage, to enable us to assess their eligibility to receive travel awards:

  1. A letter of support from their academic supervisor/line manager, and confirmation of support from the respective head of department or institution
  2. Confirmation of support from hosting scientists’ institution
  3. Curriculum Vitae.

Applications must be submitted in English.

A webinar for potential applicants will be held on 5th June, 2018, but if you have questions in advance of the webinar, please contact:

Support Letter

If successful, the funds will be received and administered by the home institution or employer. The support letter should be clear on the institution's agreement to manage with prudence and integrity the funds received and to agree and support the research proposed. The administering institution will submit final accountability documents and report.

Currency Details

You are requested to calculate your budgets using the local currency’s most current USD exchange rate and be willing to disclose the exchange rates used to the AAS as necessary.

Financial Support

The award will cover directly incurred costs upto $5,000 / INR 325,000 for travel lasting up to 3 months. This is to cover the applicant’s airfare (at Economy class) and subsistence whilst on the visit. Salaries and fees to attend meetings will not be eligible. An additional $2,500 may be requested for laboratory reagents, however, the decision to award the extra funds will be on case by case basis upon justification of the needs.

The amount of each individual award will vary according to location and timescale. For example, if staying for a 3-month placement, the applicant may be expected to source university accommodation, or a short term let. However, if visiting for a week, a hotel or equivalent may be more suitable. The decision committee will consider whether the expenses are reasonable and may ask for revised costing.

Please note that the grant can only be used to deliver the objectives stated in the grant application. Ensure that the best estimates for the full cost of undertaking the project described in the application are requested.

Applicants may not seek funding for conference attendance, salary, equipment, per diem and indirect costs.

(READ: AAS Cost Guidelines)

Assessment Criteria

  • The candidate – evidence of scientific track record or achievements (if young researcher) in the specified project area and demonstrated interest in collaborating with India/Africa.
  • The proposal – scientific quality and feasibility of the proposal.
  • Evidence that the grant will facilitate scientific exchange that would otherwise not be possible from distance. Evidence of added value for addressing the disease area/challenge and for fostering Africa-India collaboration.


Applications will be accepted on a rolling basis from 3rd April, 2018 and reviewed as received. The Award period will be April 2018 to March 2019 with 5 funding cycles per year. The funding committee will meet on the 5th week of each funding cycle and funding decision communicated in 6 weeks.

Review Process

When your completed form is received by the AAS, it will be shared with our expert reviewers (Funding Committee) that will include external scientific experts nominated by India Alliance and the AAS. The review process will be conducted online using the AAS online grants system. The outcome of the selection of funded applications will be final and not open to appeal.